Coal Mine Workers Health Scheme (RSHQ COAL MINE MEDICALS)

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Coal Mine Workers Health Scheme (RSHQ COAL MINE MEDICALS)

THE COAL MINE WORKERS’ HEALTH SCHEME (FORMERLY QLD COAL BOARD MEDICAL) PROTECTS THE HEALTH AND SAFETY OF QUEENSLAND COAL MINE WORKERS BY ENSURING THEY UNDERGO COMPULSARY HEALTH ASSESSMENTS.

The Coal Mine Workers’ Health Scheme is regulated by the Queensland Government, Resources Safety & Health Queensland. The scheme applies only to the Coal Mines in Queensland.

Under the scheme, employers must ensure that health assessments are carried out on each person they employ, or are intending to employ in any role on a Coal Mine. This includes an assessment when they enter the industry and then at least every 5 years while employed in the industry.

What’s more, Jobfit conducts Coal Mine Workers’ Health Scheme (Coal Board Medical) assessments all over Australia.

Moreover, employers must adhere to a number of measures around medical assessments for Queensland coal mine workers under laws that took effect on 1 January 2017 and was amended on 1 March 2019.

For more information, visit the Queensland Government website.

Significant changes with regards to the process of RSHQ Coal Mine Health Assessments will come into effect on 1 April 2023 through using an online portal for these Health Assessments.

There are specific requirements that both the employer and the employee must adhere to in order to complete the RSHQ Coal Mine Health Assessments in a timely manner. A summary of these requirements is below:

Employer Responsibilities:

Employers must register on ResHealth (through QGov with 100 point ID) and setup their profile. How to register | Resources Safety & Health Queensland (rshq.qld.gov.au)
Employers are responsible to ensure their profile and AMA’s are up to date
Employers MUST initiate a Health Assessment (HA) for new or existing workers and complete the necessary employer information via the online portal (Section 1) BEFORE the Health Assessment can be completed.
A Health Assessment number (HA#) will be provided to the employer. This HA# and worker Date of Birth (DOB) are required in order to book a Health Assessment with Jobfit
Employers must also inform their workers of their requirement to complete the worker information / Health Assessment Questionnaire (Section 2) on the ResHealth portal PRIOR to attending for the Health Assessment.
Employers will receive an email once the Health Assessment is completed in order to download the Section 4 from the ResHealth portal.

Employee / Worker Responsibilities:

Workers must register on ResHealth (through QGov with 100 point ID) and setup their profile. How to register | Resources Safety & Health Queensland (rshq.qld.gov.au)
Once a Health Assessment is initiated by their employer, the employee MUST complete the worker information / Health Assessment Questionnaire (Section 2) on the ResHealth portal PRIOR to attending for the Health Assessment
Self-employed workers cannot initiate or book a Health Assessment if the employer has not initiated it on the ResHealth portal.
Self-employed workers with their own company or who are working for themselves, can initiate a Health Assessment, however they will have to register as an employer and as a worker. The Health Assessment can then be initiated following the same Employer process.

Please click on the buttons below to request:

An Appointment
A Subsequent Review
An Employer/Site Change, or
Read our FAQ’s

In addition, you must pay online before we can confirm your appointment. You will need to pay the required fee via the secure payment gateway after you submit your request.

On the other hand, if you are an employer and need to book a large number of medicals, please register for MediManager.

If you are an employer and wish to set up an account with Jobfit, please contact us.

Request an Appointment
Request a Subsequent Review
Request an Employer/Site Change
FAQ

Request a Subsequent Review

Although a CMHWS medical assessment (RSHQ Coal Mine Health Assessment) is valid for a period of up to 5 years, the AMA may recommend subsequent reviews at shorter intervals.

SERVICES OPTIONS:

1. AMA REVIEW – SUBSEQUENT / PARTIAL REVIEW with current Health Assessment completed PRIOR to 1 April 2023

Same process as when booking a new full Health Assessment on the ResHeatlh portal:

Employer has to initiate this Health Assessment on the ResHealth Portal and complete the employer information (Section 1) through the portal.
Employer has to provide the HA# and the correct Date of Birth of the worker to Jobfit at the time when Subsequent Review is booked.
Employee has to complete the worker information & Health Assessment Questionnaire (Section 2) on the ResHealth portal PRIOR to attending for the Subsequent Review

2. AMA REVIEW – SUBSEQUENT / PARTIAL REVIEW with current Health Assessment completed AFTER 1 April 2023

Employer and employee do not have to complete anything on the ResHealth portal
Employer can book the Subsequent Review directly with Jobfit and reference the current Health Assessment number (HA#)

You MUST have a HA# in order to book an RSHQ Coal Mine Health Assessment

The worker / employee must complete the RSHQ health assessment questionnaire (section 2) on the ResHealth portal prior to attending for the health assessment

Are you available for an appointment tomorrow (not including weekends) if there is availability at your preferred location?

YesNo

Additional Items to be Included

SpirometryAudiogramBMI

Requestor Name same as Candidate?

YesNo

Upload 'Section 4' (required)

Upload any medical reports for AMA review of medical condition

You must pay for the appointment at the time you request an appointment. Once we have received your payment, your appointment will be confirmed via SMS. Please have your credit card or debit card ready to make payment.

Request an Employer/Site Change

A Coal Worker changing employer must undergo a CMWHS medical assessment (RSHQ Coal Mine Health Assessment) relevant to their new employer and role risk profile.

Although a CMHWS medical assessment (RSHQ Coal Mine Health Assessment) is valid for a period of up to 5 years, Jobfit will only consider a Change of Employer AMA Review where the previous assessment was completed within the last 5 years and the employer has completed the necessary information (Section 1) on the online ResHealth portal.

Services options:

1. AMA Review – ORIGINAL MEDICAL DONE THROUGH JOBFIT

Existing Section 4 is signed off by a Jobfit doctor. This information is found in the Practice Stamp part of the Section 4.

Same process as when booking a new full Health Assessment on the ResHeatlh portal:

Employer has to initiate this Health Assessment on the ResHealth Portal and complete the employer information (Section 1) through the portal.
Employer has to provide the HA# and the correct Date of Birth of the worker to Jobfit at the time when Subsequent Review is booked.
Employee has to complete the worker information & Health Assessment Questionnaire (Section 2) on the ResHealth portal PRIOR to attending for the Subsequent Review

2. AMA Review – original medical not via jobfit

You are responsible to source a full copy of your past medical results from either RSHQ HSU or the original provider.

Past Results include:

Section 1,2,3 & 4 of most recent medical
Printout of spirometry test results
Medical completed AFTER 1 March 2019 – Copy of Adjudicated Lungscreen NIOSH B Read ILO Chest X-ray report
Medical completed BEFORE 1 March 2019 – Copy of ILO Chest X-ray report and US B-Read Report

Same process as when booking a new full Health Assessment on the ResHeatlh portal:

Employer has to initiate this Health Assessment on the ResHealth Portal and complete the employer information (Section 1) through the portal.
Employer has to provide the HA# and the correct Date of Birth of the worker to Jobfit at the time when Subsequent Review is booked.

NB: The AMA reserves the right to notify the employee/employer that a new Health Surveillance Report (Section 4) cannot be completed with the past medical information and that further assessment is required. In this instance the employee must complete the required medical components requested by the AMA prior to the new Health Surveillance Report (Section 4) being provided. Turnaround times will not apply in these circumstances.

For more information please see under frequently asked questions ‘Change of Employer’.

3. AMA REVIEW FOR CHANGE OF MINE SITE WITH EXISTING EMPLOYER – ORIGINAL MEDICAL DONE THROUGH JOBFIT

Existing Section 4 is signed off by a Jobfit doctor. This information is found in the Practice Stamp part of the Section 4.

Current Health Assessment completed BEFORE 1 April 2023

Same process as when booking a new full Health Assessment on the ResHeatlh portal:

Employer has to initiate this Health Assessment on the ResHealth Portal and complete the employer information (Section 1) through the portal.
Employer has to provide the HA# and the correct Date of Birth of the worker to Jobfit at the time when Subsequent Review is booked.
Employee has to complete the worker information & Health Assessment Questionnaire (Section 2) on the ResHealth portal PRIOR to attending for the Subsequent Review

Current Health Assessment completed AFTER 1 April 2023

Employer and employee do not have to complete anything on the ResHealth portal
Employer can book the AMA Review for change of mine site directly with Jobfit and reference the current Health Assessment number (HA#)

4. AMA REVIEW FOR CHANGE OF MINE SITE WITH EXISTING EMPLOYER – ORIGINAL MEDICAL NOT VIA JOBFIT

You are responsible to source a full copy of your past medical results from either RSHQ HSU or the original provider.

Past Results include:

Section 1,2,3 & 4 of most recent medical
Printout of spirometry test results
Medical completed AFTER 1 March 2019 – Copy of Adjudicated Lungscreen NIOSH B Read ILO Chest X-ray report
Medical completed BEFORE 1 March 2019 – Copy of ILO Chest X-ray report and US B-Read Report

Same process as when booking a new full Health Assessment on the ResHeatlh portal:

Employer has to initiate this Health Assessment on the ResHealth Portal and complete the employer information (Section 1).
Employer has to provide the HA# and the correct Date of Birth of the worker to Jobfit at the time when Subsequent Review is booked.

Current Health Assessment completed BEFORE 1 April 2023

Same process as when booking a new full Health Assessment on the ResHeatlh portal:

Employer has to initiate this Health Assessment on the ResHealth Portal and complete the employer information (Section 1) through the portal.
Employer has to provide the HA# and the correct Date of Birth of the worker to Jobfit at the time when Subsequent Review is booked.
Employee has to complete the worker information & Health Assessment Questionnaire (Section 2) on the ResHealth portal PRIOR to attending for the Subsequent Review

Current Health Assessment completed AFTER 1 April 2023

Employer and employee do not have to complete anything on the ResHealth portal
Employer can book the Subsequent Review directly with Jobfit and reference the current Health Assessment number (HA#)

You MUST have a HA# in order to book an RSHQ Coal Mine Subsequent Health Assessment

The worker / employee must complete the RSHQ health assessment questionnaire (section 2) on the ResHealth portal prior to attending for the health assessment

Requestor Name same as Candidate?

YesNo

Upload Section 4 (required)

Upload Full paperwork including Section 1-4 of most recent medical, printout of spirometry test results, copy of ILO CXR B Read Lungscreen report (required)

Upload Release Forms (required)

Download Sample Form

You must pay for the appointment at the time you request an appointment. Once we have received your payment, your appointment will be confirmed via SMS. Please have your credit card or debit card ready to make payment.

When and how often must workers be assessed?
Under the Coal Mine Workers’ Health Scheme, health assessments are required:
- before a person starts work as a coal mine worker
- if the AMA (Appointed Medical Advisor registered with RSHQ) decides it is necessary after receiving a notice under section 49(3) of the Coal Mining Safety and Health Regulation 2001.
- periodically, as decided by the employer’s nominated medical adviser, but at least once every 5 years
- exit medical once an employee is ceasing work in coal mines
If workers change employers, a new medical may be required.
If a worker changes employers do they need a health assessment?

A new health assessment may be required, however please discuss the specific situation with your AMA.
How the health assessment works
- Both employer and employee must be registered on the ResHeath portal (through QGov with 100 point ID) and setup their profile. How to register | Resources Safety & Health Queensland (rshq.qld.gov.au) Login or register | QGov (identity.qld.gov.au)
- Employers are responsible to ensure their profile and AMA’s are up to date
- Self-employed workers cannot initiate or book a Health Assessment if the employer has not initiated it on the ResHealth portal.Self-employed workers with their own company or who are working for themselves, can initiate a Health Assessment, however they will have to register as an employer and as a worker. They then can:
  - Initiate the Health Assessment on the ResHealth portal as an employer and complete the Section 1.
  - Complete the Section 2 / RSHQ Health Assessment Questionnaire on the portal PRIOR to attending the appointment.
- Employers MUST initiate a Health Assessment (HA) for new or existing workers and complete the necessary employer information (Section 1) via the online portal BEFORE the Health Assessment can be completed.
- The Employer Information (Section 1) consists of:
  - Information about the AMA, the employer, the worker’s position, similar exposure groups, and the health risks associated with employment. This section is required to be completed online by the employer in full. No medical assessment can be done if the Employer Information (Section 1) is not completed online by the employer before the booking is made..
- A Health Assessment number (HA#) will be provided to the employer. This HA# and worker Date of Birth (DOB) are required in order to book a Health Assessment with Jobfit
- Employers must also inform their workers of their requirement to complete the worker information & Health Assessment Questionnaire (Section 2) on the ResHealth portal PRIOR to attending for the Health Assessment.
- The health assessment MUST be conducted by an Examining Medical Officer (EMO) registered with RSHQ.
- The Examining Medical Officer (EMO) will complete the components on the ResHealth portal (old Section 3) and this contain the clinical findings.
- The spirometry component of the assessment MUST be done by a clinic or practice registered as a Spirometry Service Provider with RSHQ.
- The ILO CXR MUST be done according to the NIOSH criteria. Dual B-reads are required with both B-reads to be done through Lungscreen OR initial B-Read completed by NIOSH B-reader registered with RSHQ, and second B-read MUST be done through Lungscreen.
- The health assessment is overseen and reviewed by a Jobfit Appointed Medical Advisor (AMA) on the ResHealth Portal and will finalise the Health Assessment Report (Section 4) through the portal.
- Once a Health Assessment is completed and Health Assessment Report (Section 4) generated, the employer and employee will receive notification that the Health Assessment Report (Section 4) is available to download on their profile.
Chest x-ray and respiratory function requirements
- Lung Screen has been appointed by RSHQ and replaces the previous US-Based B Reading system (which was funded by RSHQ) for chest x-ray imaging. Lung Screen will be the only option to complete the B reading requirement of the assessment.
- The cost of the second B Read is not met by RSHQ and will be the responsibility of the employer, and will be included in total costs for undertaking a medical assessment.
- All coal mine workers (surface and underground) regardless of their job title will require an ILO CXR with a dual read.
- Chest x-ray examination is required to be done according to the ILO classification, with a 2 reader process in place. This will be facilitated by Jobfit on your behalf. The second read MUST be done by Lung Screen and there are additional costs as a result.
The worker may also be required by an employer to undergo drug and alcohol testing at the time of the assessment, but this is not a mandatory requirement of the Coal Mine Worker’s Health Scheme.
Why can't my candidate/worker go to an x-ray clinic of their choice?

All imaging providers that perform the ILO CXR for RSHQ Coal Mine Health Assessments, must be registered by RHSQ and be accredited by QIP. All ILO CXR imaging therefore MUST be performed by a service provider who is registered by RSHQ. Registered imaging providers can be found at:

Find an approved provider | Medical register (rshq.qld.gov.au)

RSHQ has engaged Lungscreen Australia to coordinate an Australian-based dual-read program.

Lungscreen Australia replaced US-based B-reading for all Queensland coal mine worker chest X-rays on 1 March 2019. All chest X-rays must be sent to Lungscreen Australia from this date.

Lungscreen will classify coal mine worker chest X-rays to the ILO Classification and will provide the final ILO report back to the referring doctor.
Why can a medical no longer be completed on the same day?

Several factors now limit our capacity to complete medicals on the same day. The AMA must wait for the final Lungscreen ILO Chest x-Ray B Read report before being able to finalise the Health Assessment and complete the Health Assessment Report (Section 4).

We are aware this may cause operational issues for our clients and will work with you wherever we can to expedite processes. However our best advice is plan ahead. The ILO CXR ideally should be completed 3 days PRIOR to the Health Assessment as this will expedite the process. Ensure all your workers have registered for Lungscreen IDs ahead of time.

The AMA is required to adhere to the RSHQ Clinical Pathway criteria. At times there may be additional information that will be required before the AMA can finalise a Health Assessment, which may result in further delays.
Health assessment report
A Health Assessment Report (Section 4) can only be completed once both reports from the NIOSH accredited B-Readers registered with RSHQ and Lung Screen have been received. Interim Health Assessment Report (Interim Section 4) cannot be provided.

When the health assessment is complete and the Health Assessment Report (Section 4) is available:
- The employer and employee will receive notification via email that this is available for download on the portal.
- Jobfit will not be providing the Health Assessment Report (Section 4) to the employer
If the employer requires an explanation of a Health Assessment Report (Section 4) about a worker from the AMA, the employer must obtain the agreement of the worker and ensure that the worker is present.

Self-employed workers will not be able to book a RSHQ Coal Mine Medical without a job or role on a Coal Mine and therefore cannot obtain an Interim Health Assessment Report (Interim Section 4).
Record keeping and reporting requirements
Jobfit keeps the following records:
- A copy of the full Health Assessment completed on the ResHealth portal.
- A copy of the Health Assessment Report (Section 4) completed by the Jobfit AMA
- Additional investigations or information that may be required to finalise the Health Assessment.
Confidentiality of information

Jobfit cannot disclose the contents of a worker’s records to anyone but the worker unless the worker has given written consent. The RSHQ must disclose the contents of a worker’s records to the worker upon receipt of a written request.
What happens if workers have health issues or are unfit?

Depending on the type of health problem, our AMA may place some restrictions on a worker to minimise their risk (and risk to others) and prevent further injury or illness. Restrictions are detailed in the Health Assessment Report (Section 4).

Restrictions do not necessarily preclude the worker from working, if they are still able to undertake the job safely. However, it is up to employers to determine whether these restrictions can be accommodated.
Obtaining copies of medical reports

Completed health assessment are the property of the RSHQ. The confidentiality of reports is protected by law; reports can only be released to the worker, or a representative appointed in writing by the worker.

Workers can obtain a copy of their completed health assessment from RSHQ through a written request.

Find Out More About Coal Mine Workers’ Health Scheme Health Assessment (formerly Coal Board Medical)

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About Us

Coal Mine Workers Health Scheme (RSHQ COAL MINE MEDICALS)

THE COAL MINE WORKERS’ HEALTH SCHEME (FORMERLY QLD COAL BOARD MEDICAL) PROTECTS THE HEALTH AND SAFETY OF QUEENSLAND COAL MINE WORKERS BY ENSURING THEY UNDERGO COMPULSARY HEALTH ASSESSMENTS.

Queensland Coal Mine Workers Health Scheme

Medical Appointment Request Form

You must pay for the appointment at the time you request an appointment. Once we have received your payment, your appointment will be confirmed via SMS. Please have your credit card or debit card ready to make payment.

The worker / employee must complete the RSHQ health assessment questionnaire (section 2) on the ResHealth portal prior to attending for the health assessment

Request a Subsequent Review

SERVICES OPTIONS:

1. AMA REVIEW – SUBSEQUENT / PARTIAL REVIEW with current Health Assessment completed PRIOR to 1 April 2023

The worker / employee must complete the RSHQ health assessment questionnaire (section 2) on the ResHealth portal prior to attending for the health assessment

You must pay for the appointment at the time you request an appointment. Once we have received your payment, your appointment will be confirmed via SMS. Please have your credit card or debit card ready to make payment.

Request an Employer/Site Change

Services options:

1. AMA Review – ORIGINAL MEDICAL DONE THROUGH JOBFIT

2. AMA Review – original medical not via jobfit

3. AMA REVIEW FOR CHANGE OF MINE SITE WITH EXISTING EMPLOYER – ORIGINAL MEDICAL DONE THROUGH JOBFIT

4. AMA REVIEW FOR CHANGE OF MINE SITE WITH EXISTING EMPLOYER – ORIGINAL MEDICAL NOT VIA JOBFIT

The worker / employee must complete the RSHQ health assessment questionnaire (section 2) on the ResHealth portal prior to attending for the health assessment

You must pay for the appointment at the time you request an appointment. Once we have received your payment, your appointment will be confirmed via SMS. Please have your credit card or debit card ready to make payment.